Rootlab is a multidisciplinary design and fabrication firm specializing in large-scale, custom projects for museums, cultural institutions, and immersive attractions. Our work involves a high degree of complexity, creative problem-solving, and cross-disciplinary coordination.

We are currently seeking a Project Assistant to support our Project Management team in delivering exceptional, detail-driven results across multiple ongoing projects.

This role serves as a critical link between the Project Manager and our Production teams, helping to keep timelines, communication, and documentation aligned and on track. The ideal candidate is organized, proactive, and eager to grow in a fast-paced creative environment.

This position is designed as a growth opportunity—with the right individual ultimately advancing into a full Project Manager role over time.

Job Type: Full-time, Salary Exempt

Pay: $55,000 - $70,000 per year, based on experience

Key Responsibilities

• Assist in building, maintaining, and tracking project schedules across multiple active projects.
• Support in creating, updating, and managing project budgets and resource allocations.
• Help prepare and distribute project status reports and documentation.
• Coordinate internal meetings and external communications with clients, subcontractors, and partners.
• Maintain internal PM systems, primarily using Innergy ERP, with supportive tools like Smartsheet, Google Sheets, and Google Docs.
• Support Project Managers in tracking deliverables and task completion across departments.
• Actively contribute to a collaborative team culture where support and communication are prioritized.

Required Qualifications

• Minimum 2 years of experience in project coordination, production support, or in a similar high-volume administrative support role.
• Strong organizational and time-management skills; ability to support multiple stakeholders with competing priorities simultaneously.
• Clear and professional communication skills, both written and verbal.
• Calm and composed under pressure, especially when facing deadlines or evolving project scopes.
• Comfortable asking questions and seeking clarity; Rootlab values curiosity over ego.
• Strong judgment and discretion when handling confidential or sensitive information.

Preferred Qualifications

• Experience in creative industries, custom fabrication, or exhibit production is a plus.
• Familiarity with Innergy ERP or other ERP platforms, as well as project management tools such as Smartsheet and Google Workspace.
• Self-motivated, dependable, and professional in demeanor.
• Proactive approach with consistent follow-through.
• Enthusiasm for design, creativity, and problem-solving.
• Experience tracking budgets, timelines, or deliverables (even informally).
• Exposure to managing clients, vendors, or third-party coordination.

Benefits

• Medical, dental, and vision insurance with 50% company contribution.
• Paid time off, plus 8 paid holidays per year.
• 401(k) with company match after 1 year.
• Annual PPE and gear allowance.
• Clear pathway for growth into a Project Manager role.
• Opportunities for advancement in a creative, fast-moving company.

This position offers an opportunity to work hands-on with a team that’s building world-class experiences for public audiences. If you’re eager to learn, thrive in organized chaos, and want to be part of creating unforgettable spaces, we’d love to meet you.

Rootlab is an equal opportunity employer. We believe diverse perspectives make better work.

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